Current Opportunities

Position Summary:

Reporting to the CFO, the Executive Assistant manages the day-to-day activities of the CFO office including appointment and meeting coordination, preparation and processing of documents and information, managing special projects, handling confidential documentation, and monitoring all purchasing documents. 

Qualifications:

Demonstrated Skills:

·         Proficient knowledge of general office administrative applications, processes and procedure

·         Proficient use of Microsoft Office Suite 

·         Demonstrated ability to manage the logistics and legalities around Board Committee meetings

·         Strong capability to record and transcribe meeting minutes

·         Demonstrated excellence in interpersonal and communication skills (written and oral)

·         Strong organizational, problem solving and judgment skills

Personal Attributes:

·         Demonstrated professionalism, diplomacy, sensitivity and discretion in managing difficult situations

·         Ability to prioritize and manage multiple tasks and projects ensuring assigned deadlines are met

·         Demonstrated ability to be flexible and adapt positively to constantly changing situations

·         Demonstrates ability to think independently and critically

·         Ability to manage conflict

·         Ability to flex hours

Education and/or Certification:

Experience and Education:

·         Minimum of 5 years’ experience providing support at an executive level - Required

·         Undergraduate degree/equivalent work experience

·         Experience supporting a financial portfolio – Preferred

·         Degree or Diploma in Office and Administrative Studies or equivalent

·         Microsoft Office Suite Programs including Word, Excel, Outlook, Power Point - Required (will be tested)

·         Proficiency in French language is considered an asset